Plan Schedule

We provide day-to-day legal advice to help your business understand its position, manage risk, make informed decisions, and deal with legal issues as they arise. This can include:

• commercial arrangements;

• contractual rights and obligations;

• business risk and legal exposure;

• internal governance issues;

• employment matters;

• compliance concerns;

• intellectual property questions; and

• practical options for resolving disputes or avoiding them.

Under a Subscription Plan we support your business on an ongoing basis, not only once a problem has already arisen. This can include:

• regular legal check-ins;

• support with legal planning;

• guidance on recurring legal issues;

• identifying documents or processes that may need updating; and

• practical input on strengthening the legal foundations of your business as it grows.

We support a range of internal corporate and governance matters, from ownership and constitutional documents to resolutions, founder arrangements, and ongoing legal housekeeping. This can include:

• advice on business structure;

• articles of association;

• shareholders’ agreements;

• board resolutions;

• shareholder resolutions;

• directors’ service agreements;

• founder agreements;

• share subscription agreements;

• intellectual property assignment documents;

• consultancy or adviser agreements; and

• corporate housekeeping and governance support.

We help your business prepare, review, amend, negotiate, and improve the contracts and legal documents it uses day to day. This can include:

• customer contracts;

• supplier agreements;

• service agreements;

• consultancy agreements;

• non-disclosure agreements;

• contractor agreements;

• website terms and conditions;

• platform or app terms;

• data processing agreements;

• privacy-related contractual documents;

• framework agreements;

• franchise-related agreements; and

• other commercial contracts relevant to your business.

We support businesses with employment law matters in their capacity as employers. This can include:

• employment contracts;

• consultancy arrangements;

• workplace policies and procedures;

• grievance and disciplinary support;

• redundancy process guidance;

• post-termination restrictions;

• internal employment disputes; and

• settlement agreements.

Claims and proceedings in the Employment Tribunal are not an Included Service on any plan.

We help your business understand and manage the legal compliance requirements relevant to its operations. This can include:

• policies and procedures;

• privacy and data protection guidance;

• data protection documentation;

• internal compliance frameworks;

• guidance on regulatory risk;

• advice on data breach issues;

• business-facing compliance obligations; and

• review of legal wording in operational documents.

We help your business protect the assets that support its brand, content, products, and commercial value. This can include:

• trade mark searches;

• trade mark application preparation and filing;

• trade mark protection strategy;

• copyright ownership and use guidance;

• intellectual property assignments;

• licences;

• brand protection measures;

• cease and desist correspondence; and

• practical guidance on infringement risk.

On the Accelerate, Scale and Enterprise plans, your plan covers the official filing fee for one standard UK trade mark application in one class in each Subscription Term. On the Launch plan that fee is payable by you. Any further filing fees, additional class fees and other external costs are Third-Party Costs.

If your Subscription Plan ends before the end of its Subscription Term, other than because we have stopped acting for a reason that is not your default, you reimburse any official trade mark fee we have paid for you, as set out in our Cancellation and Refund Policy.

What is included depends on your plan, as shown in the table above.

• On every plan that includes lease work, the annual rent must be less than £150,000 and any premium or other capital sum less than £150,000, and your plan includes one lease Instruction in each Subscription Term. A second lease, or a lease outside these limits, is a Fixed Fee Service with your plan discount applied.

• Lease work covers the heads of terms, drafting, negotiating and amending the lease, advice on its key terms, including the procedure for excluding security of tenure where that is agreed, registration where the lease must be registered, and the transaction details for the stamp duty land tax return, as described under ‘Stamp duty land tax’ below. Completed together, that is one Instruction, and a renewal is the lease Instruction for that Subscription Term. We act for the landlord or for the tenant, not for both in the same transaction, and not for anyone giving a guarantee of the tenant's obligations. Where you are the landlord, your plan does not cover letting property as a business, which includes more than one letting in a Subscription Term, separate parts of a building let to separate tenants, standard-form leases across a portfolio, and lettings across companies in your group.

• On every plan, including Launch, a licence to assign, a licence to underlet, a licence to alter for alterations that are not structural, a deed of variation, a rent deposit deed and a deed of surrender are Included Services, and each uses one Instruction, whether or not we acted on the lease itself.

We help businesses deal with disputes at the pre-action stage, with the aim of resolving issues early and proportionately where possible. This can include:

• advice on your legal position and the options available;

• legal analysis of correspondence and supporting documents;

• pre-action correspondence;

• letters before action;

• responses to legal threats or complaints;

• negotiation support;

• settlement strategy; and

• settlement agreements where appropriate and within scope.

Included on the Accelerate, Scale and Enterprise plans. Not included on the Launch plan. Debt recovery is dealt with under ‘Debt recovery matters’ below and is not included on the Launch plan.

We support unpaid invoice and debt recovery matters where legal involvement is appropriate and commercially justified. This can include:

• reviewing the legal basis of the debt;

• formal payment demands;

• letters before action;

• negotiating repayment arrangements;

• advising on settlement options; and

• helping you assess whether escalation is worthwhile.

Debt recovery is an Included Service on our Accelerate, Scale and Enterprise Plans, where the amount owed by a single debtor, across one or more invoices, is £2,500 or more. For smaller debts your solicitor will advise you on how to pursue the debt yourself, including statutory interest and compensation under the Late Payment of Commercial Debts (Interest) Act 1998, and provide our letter templates. If you would prefer us to send a letter before action on a smaller debt, we can do so as a Fixed Fee Service with your plan discount applied.

Where relevant, we support franchising structures and franchise documentation. This can include:

• franchise agreements;

• intellectual property licence arrangements connected to franchising;

• disclosure documentation;

• review of franchise manuals for legal consistency or compliance issues;

• renewal documentation;

• transfer documentation;

• exit documentation; and

• guidance on franchise governance and legal structure.

Where a Matter needs a filing at Companies House, HM Land Registry, the UK Intellectual Property Office or another registry, we make the filing as part of the work, and it does not use a further Instruction. The registry’s fee is a Third-Party Cost payable by you, apart from the trade mark filing fee described above.

Where a lease must be registered at HM Land Registry, we make the application on your behalf within two months of completion. HM Land Registry will not register the lease until the stamp duty land tax return has been filed and the certificate issued, so where your adviser files the return you send us the certificate as soon as it is issued. Registration commonly takes several months, and the lease binds you and your landlord from completion whether or not it has been registered.

We do not advise on the tax treatment of a lease, including the effect of any option to tax by your landlord or of linked transactions. As standard your accountant or tax adviser prepares and submits the stamp duty land tax return, and we give them the transaction details they need as part of the Matter. 

Lease work runs to statutory deadlines, including those for excluding security of tenure, for the stamp duty land tax return, for registration and for any renewal. We tell you what we need and by when, and we are not responsible for the consequences of directions, information, confirmations or approvals that reach us too late for us to meet them.

We tell you which searches are usual for the property and what they are likely to cost, and you decide which are carried out. Where you decide against a search, we are not responsible for what it would have revealed. We do not advise on the condition of the property, on environmental matters, or on its value, and we will tell you when you need a surveyor or valuer.

On every plan, property searches, HM Land Registry fees, stamp duty land tax, and the fees of any lender or superior landlord whose consent is needed, together with the fees of their own advisers, are Third-Party Costs payable by you in addition to your Subscription Fee. We tell you what they are likely to be before we incur them. Our own work in obtaining that consent is not an Included Service, and we quote it as a Fixed Fee Service with your plan discount applied.

This Plan Schedule forms part of our Terms of Service and Engagement. Words used here have the meanings given in the Terms.

The Plan Schedule that applied when your Subscription Term began applies for the whole of that term. We may change it from time to time, and a change takes effect for you at your next renewal date. Where a change would reduce what your plan includes, we will give you at least 30 days’ written notice before the renewal date, and if you do not accept it you may give notice that your Subscription Plan will not renew, and you may give that notice within 14 days of our notice even if the 30 day deadline under the Terms has passed. Where a change is needed to comply with law or regulation, it takes effect when we notify you.

If this Plan Schedule says something different from the Terms about what your plan includes, or about how lease work runs, this Plan Schedule applies, as set out in the Terms under ‘The documents that make up our agreement’. On everything else, the Terms apply.